Merging File Transfer Management with Batch Jobs through an integrated automated platform like Workload Automation carries many significant benefits for businesses such as precision and thoroughness of delivery, reduction of cost, and ultimately, maintaining the high quality of the overall business process flow.
File Transfer Management is an indispensable tool in today’s workplace. Data, processes, content, transactions, and other elements of communication that keep a business running are moved almost seamlessly from various locations. The scale can be small such as the movement of a set of files from one department to another, or it can be massive as transporting vital documents and spreadsheets from the main office in New York, for example, to office branches in California, Arizona, or perhaps, even Asia.
We tend to take for granted this migration of data that most of us usually experience through our email communications. But that perspective only sees the surface of the entire complex process. A manager thinks he might be transacting business with a colleague in another region. However, underlying that apparently simple exchange of information is an ongoing transfer of files between offices and business units. As Michael Osterman, founder of Osterman Research, describes it, “… most file transfers occur between applications and not between people: roughly two-thirds of file transfers – for content like purchase orders, invoices, travel documents, tax information, etc. – are sent business-to-business, not user-to-user.”
Efficient file transfer management ensures business continuity and helps in securing the company’s bottom-line. It also allows for the creation of full backup system of files in disaster recovery centers located away from the main office. It provides further security by updating data warehouses.
In contrast, File Transfer Management failure can lead to significant losses in revenue as well as business disruptions that will entail expenses while damaging employee and customer relations. For example, companies send payroll tax documents weekly through multiple channels. If one channel delays or fails to send its share of the information, then the accounting department that consolidates all the data will receive an incomplete transfer without even knowing it. Mistakes can be made on tax computations, which then are emailed to the proper government channels. Once the government accounting system spots these errors, the corporation can be penalized heavily for submitting wrong information. Aside from paying the penalty, the corporation will find itself shelling out more money to discover the root of the error and make the necessary corrections.
Osterman emphasizes that File Transfer Management continues to suffer breach of data and a breakdown in efficiency because of inherent flaws embedded in the traditional system of sending tons of files manually through various channels. Files are transferred in batches and through different applications and processes. Manual supervision by the IT staff, IT scripting, and other proprietary solutions manage and effect the transfer. The multiplicity of methods and their lack of integration opens up the entire File Transfer system to risks.
Advantages in automating the File Transfer Management
Workload Automation performs all these functions, organizes them, and automates them in one efficient solution. A Forrester Consulting report for BMC Software says it provides “a single point of control and a new level of efficiency to the new constraints of planning, executing and monitoring asynchronous applications in a distributed, diverse, and complex IT environment.” Critical to this new integration is combining File Transfer Management with batch jobs through automation. The File Transfer is categorized as a ‘job’ or one of the functions being monitored and automated by Workload Automation. It follows a schedule that ensures delivery free from disruption or breach of security.
Workload Automation provides organizations many benefits in the implementation of this process:
Workload Automation increases the efficiency of the entire File Transfer Management process, limits its risk to disruption and inaccuracies, and can help the company reduce IT costs while potentially increasing its bottomline.